Protect Data and Information and Keep Business Assets Safe

To spend time and money on data security and data protection is more effective than to spend time and money to remedy the economic and reputational loss caused by data loss, data breaches or data leakage, and in many cases, the consequence of data security breaches always lead to great loss in company’s finance and reputation, which will even make the business close down. We can say that to ensure the sensitive and confidential data and information secure is equal to protecting business assets safe. In fact, no matter what roles are you playing in your life or workplace, you need to know the importance of data security.

According to the US Cost of Data Breach Study, the average total per-incident cost of data security breach is $6.65 million. So now tell me how important you think the data protection is for your business, and how you will value the data protection for your business.

$6.65 million is real a great number of revenue for many businesses. This loss of revenue coming with the attacked resources and productivity may make some businesses collapse.

What kinds of data security dangers we need to take into consideration? Lost or stolen laptop, hackers, threatens on the Internet, disposal of documents on computer, and email. In order to prevent attacks to your business data and keep your files on the computer safe, you need to take data protection. For example, the folder protection software can secure your data in laptop outside the office. This kind of software allows you to lock files all in the laptop with passwords, so that the files in the computer can’t be accessed even though the laptop’s missing or stolen by others. With help of this software, the hackers or attacks from the Internet can’t enter the protected files either.

In addition, the admin should know that employees’ network management is also very important. The business should issue comprehensive company network security policy, and all the employees need to ensure all applications or programs installed on the computer are approved by the security policies. All the employees need to assure critical security updates and patches are timely installed. For the IT department, they should monitor the network of the entire company and detect abnormal traffic on the network that attempts to access company’s data. Other employees need to know that many malware or virus will invade the computer via website or email transmission. Therefore, stay away from the suspicious sites and never open any files attached to an e-mail if the subject line is questionable or unexpected.

Network protection and file protection will keep data more secure and safer, and the information security will ensure company’s assets security to some extent.

Employee monitoring is useful for company’s productivity and data security

Employee monitoring is a necessity for today’s Internet-based workplace. Since the Internet can effectively improve employees’ efficiency and provide more convenience with users to search and share materials, it has become a powerful aider on workplace. However, the misconducts or abuse of the Internet during working hours may lead to great loss for the enterprise. Employees may use the company resource and time to do things unrelated to work, or the some employees may leak company’s sensitive data and information via the Internet out of intentional or unintentional misconducts. The former situation can lead to low productivity and efficiency of employees and the latter condition may result in data leakage which will directly lead to company’s economic and reputational loss. In order to improve employees’ productivity and efficiency and to ensure company’s data security, the admin of the company can use enterprise computer monitoring software to manage and control employees’ computer activities.
Now many companies choose to monitor employees on LAN. Since employee monitoring can to some extent help administrators of the companies manage employees’ Internet usage and show admin the employees’ performance during working hours. In addition, employee computer monitoring can protect company’s assets- data and information from being leaked by employees.

You can find much employee monitoring software on the Internet. Most of the software allows manager to track the whole team of employee's internet activity. This software helps manager to know what employees have done on computers and some software even allows you to know what employees are doing on the computers. The employees monitoring software with comprehensive functions can tell employers who is surfing the Internet, who is now processing files, and how he/she is processing with the files, whether there’s someone chatting with friends on IM tools, etc. Employers can know and then alert the employees when they are found browsing sites irrelevant to work. Employers don’t need to stay with employees all the time, what they need to do is to sit in front of his/her computer and then get all information about employees’ computer activities from the screen.
Meanwhile, employee monitoring software with comprehensive functions allows employers to block some certain sites or applications on employees’ computers. The restriction of sites and applications can prevent employees using company’s resources to do things unrelated to work. Besides, you can also use this software to disable USB port use, which can reduce the possibility of data leakage. But in my opinion, disabled USB port may lead to inconvenience to employees who want to take work home to fulfill.

At the mention of computer monitoring software, many employees will complaint about the privacy issues during the monitoring process. Yes, it’s definitely a problem for both employers and employees. Employers are advised to make specific regulations about computer use and computer monitoring on employees hand-books, and all employees should be informed of the monitoring action. In addition, company should assign specific persons to monitor employees’ computer and the logs collected by the software can only be seen by supervisors or specific persons.

Major Functions of Computer Monitoring System

As an administrator of a business, are you concerned about the computer or network security of your company? After you heard of the news that many companies suffered from great financial loss caused by data breaches, do you also worry about your company’s data security? You need to know that damage caused by internal staffs’ data breaches and data leakage is not slighter than that caused by external data attacks. To effectively reduce the damages made by internal staffs’ data loss and data breaches, administrators of businesses need to strengthen the network and computer management and control. Now many businesses adopt computer monitoring system, sometimes called “keylogger”, to monitor all computers on company, for this system well helps administrators master and control employees’ computer activities and enables them to manage employees’ documents and limit their files transmission and delivery in accordance with company privacy policies.

With assistance of computer monitoring system, you can keep an eye on all employees’ activities on sites browsing, running applications, file operations, etc. Many companies issued regulations or rules about computer and network use management, while admin can hardly avoid internal data leakage of employees. Computer monitoring system provides admin with opportunities to track the activities of employees and ensure they are productive during working hours.

Currently computers are widely used for various purposes such as work, study or daily entertainment. The use in work makes people productive and highly efficient. However, the popularity of computer and network brought about some concerns about data and information security for people. Instead of watching your employees over the shoulder all the time, the computer monitoring system assists you to record all the computer activities. According to the general requirements of companies’ computer and network management, computer monitoring system includes several features; I’ll introduce the main features as follow:

Websites and server monitoring
As other computer monitoring programs, the computer monitoring system is also designed to keeping track of websites statistics. In addition, with the help of the software, you can know who has visited the sites and the particular time the people visited the sites will also be recorded. Besides, the software is also able to show you the places where those people visited on your site. Through the use of this software, you are also able to know the particular time that those people visited your site. The main aim of this software is to keep a watchful eye on all the systems that are operating in a given IT infrastructure. The software operates with so much transparency to the users so that the admin can alert employees when the server is overloaded.

User Activity Monitoring Software
This feature is another basic function of every computer monitoring system. This feature can track all the activities on the company machines and help admin to evaluate employees’ actions and performance at workplace.

Documents management
Some computer monitoring system provides documents management function which enables admin to remotely control and manage files and documents on employees’ computer from console on admin computer.

USB port block
To prevent employees take files and documents away from the company, some companies utilize this function to prohibit the use of all USB ports.
If you are facing troubles defending the data leakage or data loss, just try to install this system in computers in your company. For all the employers who are concerned about employees’ productivity and operations over important files during working hours, adopting a computer monitoring gadgets will help them decrease many troubles.

Folder Encryption Application Frees You from Data Breach

Modern office work cannot operate normally without using of computer, and apart from data processing computers are also important tools to store and transfer data from one place to another. With the development of computer, there are many variant which range from tablets to laptops gradually change people’s life and work, they have faster online surfing speed and larger storage volume. With more and more files and folders stored in their computer people nowadays value folder encryption more and try their best to ensure data security in their computer.

People with computer more or less have some confidential or private information in their computer and they do not want to share with others, such as personal tax documents, medical record and credit card information. It is nearly impossible to stop other people from using your computer owing to the operation feature of computer and little security function it offered.

Therefore if you want your sensitive and confidential files on the computer to be well protected from the cyber criminals and other intruders you can refer to the folder encryption software. It can protect folder with password and protects your confidential so data even if the attacker steals your hard drive and put it into another computer he or she cannot reach to your data. You can lock folders and files to protect them from unwanted access from both the real world and the virtual Internet world.

If you depend on Windows system to secure your sensitive file by hiding them in your computer, it is definitely not enough for security of highly confidential files.

People with little knowledge of computer can find and open your file easily with the use of third party plug-ins. Folders encryption software is a widely used technology which provides you protection on valuable or personal information which contained in files and folders on your computer, under the protection of this kind of program nobody can reach out for your files without permission, which means without the password your files and folders are protected firmly and free from data breach.

Topassword protect folders in windows reliable data security application apply symmetric encryption algorithm to encrypt folders, which is hard to crack technically. If you have very sensitive data you want to encrypt you have to delectation a reliable application with strong security strength first, although using built-in Windows security function is safe but it is vulnerable in front of intended data thief.

There are many software available in the market can provide you strong and robust protection, but you have to pay attention to the features of the software you choose. The software enables you to lock files in your computer and provide you easy usage is the perfect choose for you. Confidential files in computer need protection and no one can predict the occurrence of data breach and data leakage, so that you can lock files or folders in computer before it is too late.

Protect Folder with Password to Stop Data Leakage

Now, almost most of the office work depend on computer, and the rapid development in computer field presents a variety of new products, such as the cut-edged smartphones, pads and new laptops. These new digital devices keep forwarding in each release conference with good user experience and larger storage volumes. Therefore with more and more people store more and more files and folders in computer, the crime rate related to data breach and data theft keep going up constantly. Now people with really classified files in computer are trying their best to lock a folder on computer to prevent data breach and data leakage.

It has been proved that preventing valuable data from attacks by malware or the tampering eyes of unauthorized user is difficult and time consuming. Among many methods available to ensure data security in a computer, the difficulty always lies on selecting a reliable way to secure data and statistics in the computer. With the adoption of well-performed third-party application which you can get from the market is the outstanding way to get you out of the difficult position.

Furthermore, apart from easily protecting single files on the PC, as the computer user, you can now password protect folders on windows. A reliable folder encryption software will enable you encrypt and hide content in computer that you don't want share with other people or contain your personal information. This useful feature will help you against illegal access from outside user or online theft, since any hacking activity will fail to bypass the password protection and encryption files and folders. A reliable file locker will decrease the risk of deletion or improper operation on the disk files too, since without entering the right password in the first place no one can reach to files or folders in your computer. The advantage in providing security strength and full protection are very thoughtful especially for confidential data, you can never be too careful to lock file in your computer.

Therefore is no need for you to worry about how to get a good and reliable folder encryption software for all confidential and sensitive files in your computer, as any time you can get one from the online shop or a webpage. Before you make the final decision, here are the factors you have to take into consideration. The security strength a application can offer should always come in the first place, because this decides whether a user can depend on it when they have really classified files. Then, a good software will definitely provide user excellent user experience, which includes easy usage of the program, clear and concise operation window and considerable technical support, when protecting files and folders on a PC.

Only relying on security software to encrypt a folder and file is never be adequate if an individual has higher requirement in data protection. Therefore, any PC owner should be cautious about their computer and pay attention to physical protection of the computer and drive is of equal importance. Only when you have the awareness of data protection anytime, can you ensure total security of files in your PC.