Protect Data and Information and Keep Business Assets Safe

To spend time and money on data security and data protection is more effective than to spend time and money to remedy the economic and reputational loss caused by data loss, data breaches or data leakage, and in many cases, the consequence of data security breaches always lead to great loss in company’s finance and reputation, which will even make the business close down. We can say that to ensure the sensitive and confidential data and information secure is equal to protecting business assets safe. In fact, no matter what roles are you playing in your life or workplace, you need to know the importance of data security.

According to the US Cost of Data Breach Study, the average total per-incident cost of data security breach is $6.65 million. So now tell me how important you think the data protection is for your business, and how you will value the data protection for your business.

$6.65 million is real a great number of revenue for many businesses. This loss of revenue coming with the attacked resources and productivity may make some businesses collapse.

What kinds of data security dangers we need to take into consideration? Lost or stolen laptop, hackers, threatens on the Internet, disposal of documents on computer, and email. In order to prevent attacks to your business data and keep your files on the computer safe, you need to take data protection. For example, the folder protection software can secure your data in laptop outside the office. This kind of software allows you to lock files all in the laptop with passwords, so that the files in the computer can’t be accessed even though the laptop’s missing or stolen by others. With help of this software, the hackers or attacks from the Internet can’t enter the protected files either.

In addition, the admin should know that employees’ network management is also very important. The business should issue comprehensive company network security policy, and all the employees need to ensure all applications or programs installed on the computer are approved by the security policies. All the employees need to assure critical security updates and patches are timely installed. For the IT department, they should monitor the network of the entire company and detect abnormal traffic on the network that attempts to access company’s data. Other employees need to know that many malware or virus will invade the computer via website or email transmission. Therefore, stay away from the suspicious sites and never open any files attached to an e-mail if the subject line is questionable or unexpected.

Network protection and file protection will keep data more secure and safer, and the information security will ensure company’s assets security to some extent.

Employee monitoring is useful for company’s productivity and data security

Employee monitoring is a necessity for today’s Internet-based workplace. Since the Internet can effectively improve employees’ efficiency and provide more convenience with users to search and share materials, it has become a powerful aider on workplace. However, the misconducts or abuse of the Internet during working hours may lead to great loss for the enterprise. Employees may use the company resource and time to do things unrelated to work, or the some employees may leak company’s sensitive data and information via the Internet out of intentional or unintentional misconducts. The former situation can lead to low productivity and efficiency of employees and the latter condition may result in data leakage which will directly lead to company’s economic and reputational loss. In order to improve employees’ productivity and efficiency and to ensure company’s data security, the admin of the company can use enterprise computer monitoring software to manage and control employees’ computer activities.
Now many companies choose to monitor employees on LAN. Since employee monitoring can to some extent help administrators of the companies manage employees’ Internet usage and show admin the employees’ performance during working hours. In addition, employee computer monitoring can protect company’s assets- data and information from being leaked by employees.

You can find much employee monitoring software on the Internet. Most of the software allows manager to track the whole team of employee's internet activity. This software helps manager to know what employees have done on computers and some software even allows you to know what employees are doing on the computers. The employees monitoring software with comprehensive functions can tell employers who is surfing the Internet, who is now processing files, and how he/she is processing with the files, whether there’s someone chatting with friends on IM tools, etc. Employers can know and then alert the employees when they are found browsing sites irrelevant to work. Employers don’t need to stay with employees all the time, what they need to do is to sit in front of his/her computer and then get all information about employees’ computer activities from the screen.
Meanwhile, employee monitoring software with comprehensive functions allows employers to block some certain sites or applications on employees’ computers. The restriction of sites and applications can prevent employees using company’s resources to do things unrelated to work. Besides, you can also use this software to disable USB port use, which can reduce the possibility of data leakage. But in my opinion, disabled USB port may lead to inconvenience to employees who want to take work home to fulfill.

At the mention of computer monitoring software, many employees will complaint about the privacy issues during the monitoring process. Yes, it’s definitely a problem for both employers and employees. Employers are advised to make specific regulations about computer use and computer monitoring on employees hand-books, and all employees should be informed of the monitoring action. In addition, company should assign specific persons to monitor employees’ computer and the logs collected by the software can only be seen by supervisors or specific persons.

Major Functions of Computer Monitoring System

As an administrator of a business, are you concerned about the computer or network security of your company? After you heard of the news that many companies suffered from great financial loss caused by data breaches, do you also worry about your company’s data security? You need to know that damage caused by internal staffs’ data breaches and data leakage is not slighter than that caused by external data attacks. To effectively reduce the damages made by internal staffs’ data loss and data breaches, administrators of businesses need to strengthen the network and computer management and control. Now many businesses adopt computer monitoring system, sometimes called “keylogger”, to monitor all computers on company, for this system well helps administrators master and control employees’ computer activities and enables them to manage employees’ documents and limit their files transmission and delivery in accordance with company privacy policies.

With assistance of computer monitoring system, you can keep an eye on all employees’ activities on sites browsing, running applications, file operations, etc. Many companies issued regulations or rules about computer and network use management, while admin can hardly avoid internal data leakage of employees. Computer monitoring system provides admin with opportunities to track the activities of employees and ensure they are productive during working hours.

Currently computers are widely used for various purposes such as work, study or daily entertainment. The use in work makes people productive and highly efficient. However, the popularity of computer and network brought about some concerns about data and information security for people. Instead of watching your employees over the shoulder all the time, the computer monitoring system assists you to record all the computer activities. According to the general requirements of companies’ computer and network management, computer monitoring system includes several features; I’ll introduce the main features as follow:

Websites and server monitoring
As other computer monitoring programs, the computer monitoring system is also designed to keeping track of websites statistics. In addition, with the help of the software, you can know who has visited the sites and the particular time the people visited the sites will also be recorded. Besides, the software is also able to show you the places where those people visited on your site. Through the use of this software, you are also able to know the particular time that those people visited your site. The main aim of this software is to keep a watchful eye on all the systems that are operating in a given IT infrastructure. The software operates with so much transparency to the users so that the admin can alert employees when the server is overloaded.

User Activity Monitoring Software
This feature is another basic function of every computer monitoring system. This feature can track all the activities on the company machines and help admin to evaluate employees’ actions and performance at workplace.

Documents management
Some computer monitoring system provides documents management function which enables admin to remotely control and manage files and documents on employees’ computer from console on admin computer.

USB port block
To prevent employees take files and documents away from the company, some companies utilize this function to prohibit the use of all USB ports.
If you are facing troubles defending the data leakage or data loss, just try to install this system in computers in your company. For all the employers who are concerned about employees’ productivity and operations over important files during working hours, adopting a computer monitoring gadgets will help them decrease many troubles.